Procurements

 

 

 

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

REQUEST FOR PROPOSALS AND PRICE:

Preliminary Geotechnical Investigation Services

For Property associated with building a
New Consolidated Elementary School

 

 

 

Posted in SCBO: October 28, 2022

 

 

RESPONSES DUE: November 11, 2022 by 3:00 p.m.

 

PLEASE RETURN ONE (1) PHYSICAL ORIGINAL AND ONE (1) DIGITAL COPY (PDF on a thumb drive) OF YOUR PROPOSAL TO:

Mr. Bernard McDaniel, Sr., Superintendent,
LEE COUNTY SCHOOL DISTRICT,
310 ROLAND STREET, BISHOPVILLE, SC 29010

Please attach a label with “Geotechnical Proposal” on the package.

 

 

 

 

 

Lee County School District does not discriminate on the basis of age, race, color, national or ethnic origin, sex, or handicap in employment practices or in administration of any of its educational programs and activities in accordance with applicable federal statutes and regulations.

 

 

The Lee County School District is soliciting Proposals from qualified firms for geotechnical investigation services for property associated with a new Elementary School. For a copy of the RFQ, please see the District’s website at https://www.leeschooldistrictsc.org/ under Finance/Procurement section.

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

REQUEST FOR PROPOSALS:

 

 

 

 

 

TABLE OF CONTENTS

 

  1. INSTRUCTIONS AND GENERAL TERMS AND CONDITIONS….1-6

  2. DATES AND ACTIVITIES….6

  • PROPOSAL SUBMISSION FORM……7

  1. SERVICES DESCRIPTION …..8

 

 

 

  1. INSTRUCTIONS AND GENERAL TERMS AND CONDITIONS

 

 

  1. INSTRUCTIONS TO BIDDER AND GENERAL TERMS AND CONDITIONS

 

  1. Statements must be made in the official name of the firm or individual under which business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company or corporation submitting the proposal.

 

  1. Offerors are to include all applicable requested information and are encouraged to include any additional information they wish to be considered.

 

  1. One (1) clearly identified sealed original of your proposal as well as one (1) digital PDF (USB drive) copy is required for District evaluation. Responsive proposals should provide straightforward, concise information that satisfies the requirements of this RFP. The District does not wish nor require that vendors bind their responses nor staple sections together. Responses in 3 hole punched binders or loose with a binder clip are sufficient and desired. Emphasis should be placed on skills and experience that respond to the needs of the School District, the requirements of this RFQ, and completeness and clarity of content.

 

  1. Every effort has been made to ensure that all information needed by the offeror is included herein. If an offeror finds that a proposal cannot be completed without additional information, if there are any QUESTIONS, please direct those to Bernard McDaniel, Sr. [email protected] Deadline for questions is shown within this RFQ. No questions will be accepted after this date.

 

  1. Proposals received prior to the time of opening shall be held unopened. No responsibility will be assumed by the district or its representatives for the premature opening of a proposal NOT PROPERLY IDENTIFIED.

 

  1. All entries shall be entered in ink or typewritten and shall remain firm for a period of not less than (ninety) 90 days. Mistakes may be crossed out and corrections inserted adjacent thereto, and shall be initialed, in ink, by the person signing the proposal.

 

  1. Offers, amendments thereto or withdrawal requests must be received by the time advertised for proposal opening to be timely filed. It is the vendor's sole responsibility to insure these documents are received by the person (or office) at the time indicated in the solicitation document.

 

  1. By submission of an offer, you are guaranteeing that all services meet the requirements of the solicitation.

 

  1. The document that will form the contract shall include the entire solicitation, all amendments, the winning offeror's proposal and the subsequent "Contract Agreement".

 

  1. This solicitation does not commit Lee County School District to award a contract, to pay any cost incurred in the preparation of a proposal, of to procure or contract for the articles of goods or services. The owner reserves the right to accept or reject any or all proposals received as a result of this solicitation, to negotiate its entirety this solicitation if it is in the best interest of the owner to do so. The offeror shall bare all costs associated with the preparation of the response.

 

  1. All vendors will receive EQUAL CONSIDERATION in the RFQ procedure.

 

  1. Contracts will be awarded to the PROPOSER who MEETS SPECIFICATIONS, complies with all INSTRUCTIONS AND CONDITIONS, and demonstrates superiority via demonstrations and test runs if required.

 

  1. The District reserves the right to select the proposal which it deems most appropriate and is not bound to accept any proposal based solely upon price. Any award resulting from this RFQ shall be made to the offeror whose proposal is determined to be most advantageous to the district taking into consideration the evaluation factors set forth herein.

 

  1. Proposals, amendments thereto or withdrawal requests must be received by the time advertised for proposal opening to be timely filled. It is the vendor's sole responsibility to ensure that these documents are received by the person (or office) at the time indicated in the solicitation document.

 

  1. When specifications or descriptive papers are submitted with the offer, enter offeror's name and solicitation number.

 

  1. The intent of the District is to enter into a negotiated procurement prior to acceptance of an offer, therefore, it must be understood that confidentiality and impartiality are of paramount importance.

 

  1. Ambiguous Offers: Offers, which are uncertain as to terms, delivery, compliance to requirements and/or specifications, may be rejected or otherwise disregarded.

 

  1. Prohibition of Gratuities: Whoever gives or offers to any public official or public employee any compensation including a promise of future employment to influence his action, vote, opinion or judgment as a public official or public employee or such public official solicits or accepts such compensation to influence his action, vote, opinion or judgment shall be subject to the punishment as provided by South Carolina law. The provision of this section shall not apply to political contributions unless such contributions are conditioned upon the performance of specific actions of the person accepting such contribution nor shall they prohibit a parent, grandparent or relative for making a gift to child, grandchild or other close relatives for love and affection except as hereinafter provided."

 

  1. Offeror's Qualifications: Offers shall be considered only from offerors who are regularly established in the business called for, and who in the judgment of the district, are financially responsible and able to show evidence of their reliability, ability, experience, and have personnel directly employed or supervised in the manner called for under this contact. The district may make such investigation as deemed necessary to determine the ability of the offeror to perform the work, and the offeror shall furnish to the district all such information and data needed for this request, including a detailed list of the equipment which the offeror proposes to use; and a detailed description of the method proposed for service completion/installation. The district reserves the right to reject any offer if the evidence submitted by, or investigation of such offers demonstrates that the offeror is not properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional offers will not be accepted.

 

  1. Explanation to Prospective Offerors: Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective Offerors before the submission of their offers. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment of the solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective Offeror.

 

  1. Offeror's Responsibility: Each offeror shall fully acquaint himself with conditions relating to the scope, and restrictions attending the execution of the work under the conditions of this proposal.

 

  1. Competition: This solicitation is intended to promote competition. If the language, specifications, terms and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall be the responsibility of the interested vendor to notify the district in writing. The solicitation may or may not change, but a review of such notification will be made prior to award.

 

  1. Waiver: The owner reserves the right to waive any provisions of this solicitation.

 

  1. South Carolina Law Clause: Upon award of a contract under this solicitation, the person, partnership, association, or corporation to whom the award is made, must comply with the laws of the state of South Carolina, which require such person or entity to be authorized and/or licensed to do business in this state, by submission of this signed offer, the Offeror agrees to subject itself to the jurisdiction and process of the courts of the state of South Carolina, as to all matters and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability of taxes, licenses, or fees levied by the State/County.

 

  1. Accidents: The vendors shall hold the owner harmless from any and all damages and claims that may arise by reason of any negligence on the part of the vendor, his agents, or employees in the performance of this contract, and in case of any action brought therefore against the owner of any of its agents or employees, the vendor shall assume full responsibility for the defense therefore, and upon his failure to do so on the proper notice, the owner reserves the right to defend such motion change all cost thereof to the vendor. The vendor shall take all precautions necessary to protect the public against injury.

 

  1. Affirmative Action: The successful Offeror shall take affirmative action in complying with all Federal, State and County requirements concerning fair employment, employment of the handicapped and concerning the treatment of all employees, without regards of discrimination by reasons of race, color, sex, religion, and or national origin.

 

  1. Force Majeure: Neither the District nor the successful offeror shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non-performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the non-performing party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. Neither party shall, however, be excused from performance if nonperformance is due to forces which are preventable, removable, or remediable and which the non-performing party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The non-performing party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. If a force majeure event extends for a period in excess of 30 days in the aggregate, either Party may immediately terminate this Agreement upon written notice.

 

  1. Non- Appropriations: Any contract entered into by the owner resulting from this solicitation shall be subject to cancellation without damages of further obligation when funds are not appropriated of otherwise made available to support continuation of performance on a subsequent fiscal period or appropriated year.

 

  1. Assignment: No contract may be assigned, sublet or transferred without written approval.

 

  1. Arbitration: Under no circumstances and with no exception will the Lee County School District act as arbitrator between the Offeror and any sub-contractor.

 

  1. Change Orders: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Appointed Contracting Officer.

 

  1. Special Notation: The Purchasing Department is acting under that authority given to it in the District Procurement Policy to procure contracts. The resulting contract is between the District and the successful offeror. The Purchasing Department bears no liability for any damages that any party may incur in the execution or enforcement of the contract.

 

  1. Award: Lee County School District reserves the right to reject any and all proposals and to make an award in the best interest of the District.

 

  1. Notice for Taxes, Travel and Living Expenses: All prices/rates quoted must include all taxes (local, state, and federal) as separate line item. Please provide a complete proposal, avoiding any hidden items, and include any estimates for labor, equipment delivery, licenses, as well as cost-reimbursable items such as travel, and out-of-pocket expenses.

 

  1. References: Proposers must provide a minimum of three (3) current references of similar services/solutions they have provided, including contact information.

 

  1. Responders should be aware of the following reasons for bid response disqualification.
  • Vendor is not authorized to do business in South Carolina;
  • Vendor has not been in business for at least 5 years performing the services or furnishing the equipment/services required in this RFQ;
  • Vendor cannot provide all equipment and services listed in the RFQ unless otherwise noted in this solicitation that separate contracts may be awarded for subsets of equipment and/or services.

 

Submit the following information in your Qualifications Submittal:

 

  1. General company information and location.

 

  1. Firm’s experience in providing similar services; Include 3 contact references.

 

  1. Provide resumes of proposed key staff. Note: A separate RFQ for Architectural and Professional Land Surveying Services has also been advertised. If any work is to be provided by sub-consultants include a statement as to how this shall be organized, including identified roles and qualifications of sub-consultants.

  2. Forms: A copy of firm’s SC License(s) and the District Proposal Submission Form. Note: Proof of additional insurance may be required prior to signing a contract with the School District.

  3. Pricing: Please provide an estimated quote for services as described on Page 8 of this RFP.

  4. Lump sum, all-inclusive prices to do the work outlined above. Provide unit cost per/ft of boring.
  5. Number of days to complete the work from start to finish; mobilization, field work and reporting.
  6. Itemize any additional borings or other tests that may be recommended in your professional opinion.

 

  1. DATES AND ACTIVITIES (Subject to change)

 

Publish Advertisement/Post to Website…………..…………………….…October 28, 2022

Questions Due…………………………………………………..…….…….November 4, 2022

Proposals  Due…………………………………………..………………..…November 11, 2022 3:00 p.m.

Clarifications or Discussions, if needed………….…………………….…Week of  November 14, 2022

Selection……………………………………………………………………. Week of  November 14, 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

III. PROPOSAL SUBMISSION FORM*

 

 

COMPANY NAME: __________________________________________________________

 

COMPANY ADDRESS: ________________________________________________________


                                    ______________________________________________________

 

 

 

 

RESPONSIBLE PERSON’S NAME AND AUTHORIZED SIGNATURE*

 

 

 

_______________________________________________________________________

 NAME

 

_______________________________________________________________________

SIGNATURE

 

 

DATE: ____________________________________

 

 

CONTACT TELEPHONE: ________________________

 

 

CONTACT EMAIL: ____________________________

 

 

 

 

 

 

 

*Signature certifies that the proposed solution and services meet all requirements outlined in the PROPOSAL and that the vendor will comply with all specified requirements.

 

Please return this page with your company’s response.

 

 

 

 

  1. SCOPE OF WORK

The property location is 1800 Wisacky Highway, Bishopville, SC 29010.  Number of acres is unknown. The District is requesting proposals for the preliminary geotechnical investigation for a new elementary school to potentially be located at property adjacent to the existing high school. At minimum, 8 borings should be taken to determine if the soil conditions are suitable to build the school facility in this area. Include 6 seasonal high water table boring elevation readings for any stormwater device that will be required for the new development. Include pavement recommendations for the new development.

 

 

Evaluation criteria consists of the following:

 

Evaluation Criteria (Scoring)

References with similar projects  (20)

Firm capabilities and services (20)

Qualifications and experience of key staff proposed  (20)

Location, workload and ability to provide exceptional client service (20)

Value and ability to offer prompt, responsive client services (20)

 

The District may elect to contact firms via in-person or phone regarding clarifications, or may select a firm from the Proposals submitted. The District is not required to contract with the lowest bidder for these services. The selection shall be made based on criteria established and published by the school district. The school district shall negotiate a contract with the most advantageous firm for geotechnical services at a compensation which is considered to be fair and reasonable to the school district. In making this decision, the school district shall take into account the established value, scope, price, complexity, and professional nature of the services to be rendered. Should the school district be unable to negotiate a satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be terminated, and the school district shall then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the school district shall terminate negotiations. The school district shall then undertake negotiations with the third most qualified firm. Should the school district be unable to negotiate a contract with any of the selected firms, the school district shall select additional firms in order of their competence and qualifications, and the school district shall continue negotiations in accordance with this section until an agreement is reached.                                                                                              

 

 

 

 

 

 

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

REQUEST FOR QUALIFICATIONS:

Professional Land Surveying and Topography Services

For Property associated with building a
New Consolidated Elementary School

 

 

 

Posted in SCBO: October 28, 2022

 

 

RESPONSES DUE: November 11, 2022 by 3:00 p.m.

 

PLEASE RETURN ONE (1) PHYSICAL ORIGINAL AND ONE (1) DIGITAL COPY (PDF on a thumb drive) OF YOUR PROPOSAL TO:

Mr. Bernard McDaniel, Sr., Superintendent,
LEE COUNTY SCHOOL DISTRICT,
310 ROLAND STREET, BISHOPVILLE, SC 29010

Please attach a label with “Land Survey Qualifications” on the package.

 

 

 

 

 

Lee County School District does not discriminate on the basis of age, race, color, national or ethnic origin, sex, or handicap in employment practices or in administration of any of its educational programs and activities in accordance with applicable federal statutes and regulations.

 

 


The Lee County School District is soliciting Statements of Qualifications from qualified firms for Professional Land Surveying & Topography services for property associated with a new Elementary School. For a copy of the RFQ, please see the District’s website at
https://www.leeschooldistrictsc.org/ under Finance/Procurement section.

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

REQUEST FOR QUALIFICATIONS:

 

 

 

 

 

TABLE OF CONTENTS

 

  1. INSTRUCTIONS AND GENERAL TERMS AND CONDITIONS….1-6

  2. DATES AND ACTIVITIES….6

  • PROPOSAL SUBMISSION FORM……7

  1. SERVICES DESCRIPTION …..8-9

 

 

 

  1. INSTRUCTIONS AND GENERAL TERMS AND CONDITIONS

 

 

  1. INSTRUCTIONS TO BIDDER AND GENERAL TERMS AND CONDITIONS

 

  1. Statements must be made in the official name of the firm or individual under which business is conducted (showing official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company or corporation submitting the proposal.

 

  1. Offerors are to include all applicable requested information and are encouraged to include any additional information they wish to be considered. Note: Any references to “bidder” or “bid” shall refer to a responder of the RFQ. This is a qualifications-based process and will not require a bid.

 

  1. One (1) clearly identified sealed original of your proposal as well as one (1) digital PDF (USB drive) copy is required for District evaluation. Responsive proposals should provide straightforward, concise information that satisfies the requirements of this RFP. The District does not wish nor require that vendors bind their responses nor staple sections together. Responses in 3 hole punched binders or loose with a binder clip are sufficient and desired. Emphasis should be placed on skills and experience that respond to the needs of the School District, the requirements of this RFQ, and completeness and clarity of content.

 

  1. Every effort has been made to insure that all information needed by the offeror is included herein. If an offeror finds that a proposal cannot be completed without additional information, if there are any QUESTIONS, please direct those to Bernard McDaniel, Sr. [email protected] Deadline for questions is shown within this RFQ. No questions will be accepted after this date.

 

  1. Proposals received prior to the time of opening shall be held unopened. No responsibility will be assumed by the district or its representatives for the premature opening of a proposal NOT PROPERLY IDENTIFIED.

 

  1. All entries shall be entered in ink or typewritten and shall remain firm for a period of not less than (ninety) 90 days. Mistakes may be crossed out and corrections inserted adjacent thereto, and shall be initialed, in ink, by the person signing the proposal.

 

  1. Offers, amendments thereto or withdrawal requests must be received by the time advertised for proposal opening to be timely filed. It is the vendor's sole responsibility to insure these documents are received by the person (or office) at the time indicated in the solicitation document.

 

  1. By submission of an offer, you are guaranteeing that all services meet the requirements of the solicitation.

 

  1. The document that will form the contract shall include the entire solicitation, all amendments, the winning offeror's proposal and the subsequent "Contract Agreement".

 

  1. This solicitation does not commit Lee County School District to award a contract, to pay any cost incurred in the preparation of a proposal, of to procure or contract for the articles of goods or services. The owner reserves the right to accept or reject any or all proposals received as a result of this solicitation, to negotiate its entirety this solicitation if it is in the best interest of the owner to do so. The offeror shall bare all costs associated with the preparation of the response.

 

  1. All vendors will receive EQUAL CONSIDERATION in the RFQ procedure.

 

  1. Contracts will be awarded to the PROPOSER who MEETS SPECIFICATIONS, complies with all INSTRUCTIONS AND CONDITIONS, and demonstrates superiority via demonstrations and test runs if required.

 

  1. The District reserves the right to select the proposal which it deems most appropriate and is not bound to accept any proposal based solely upon price. Any award resulting from this RFQ shall be made to the offeror whose proposal is determined to be most advantageous to the district taking into consideration the evaluation factors set forth herein.

 

  1. Proposals, amendments thereto or withdrawal requests must be received by the time advertised for proposal opening to be timely filled. It is the vendor's sole responsibility to insure that these documents are received by the person (or office) at the time indicated in the solicitation document.

 

  1. When specifications or descriptive papers are submitted with the offer, enter offeror's name and solicitation number.

 

  1. The intent of the District is to enter into a negotiated procurement prior to acceptance of an offer, therefore, it must be understood that confidentiality and impartiality are of paramount importance.

 

  1. Ambiguous Offers: Offers, which are uncertain as to terms, delivery, compliance to requirements and/or specifications, may be rejected or otherwise disregarded.

 

  1. Prohibition of Gratuities: Whoever gives or offers to any public official or public employee any compensation including a promise of future employment to influence his action, vote, opinion or judgment as a public official or public employee or such public official solicits or accepts such compensation to influence his action, vote, opinion or judgment shall be subject to the punishment as provided by South Carolina law. The provision of this section shall not apply to political contributions unless such contributions are conditioned upon the performance of specific actions of the person accepting such contribution nor shall they prohibit a parent, grandparent or relative for making a gift to child, grandchild or other close relatives for love and affection except as hereinafter provided."

 

  1. Offeror's Qualifications: Offers shall be considered only from offerors who are regularly established in the business called for, and who in the judgment of the district, are financially responsible and able to show evidence of their reliability, ability, experience, and have personnel directly employed or supervised in the manner called for under this contact. The district may make such investigation as deemed necessary to determine the ability of the offeror to perform the work, and the offeror shall furnish to the district all such information and data needed for this request, including a detailed list of the equipment which the offeror proposes to use; and a detailed description of the method proposed for service completion/installation. The district reserves the right to reject any offer if the evidence submitted by, or investigation of such offers demonstrates that the offeror is not properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional offers will not be accepted.

 

  1. Explanation to Prospective Offerors: Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective Offerors before the submission of their offers. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment of the solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective Offeror.

 

  1. Offeror's Responsibility: Each offeror shall fully acquaint himself with conditions relating to the scope, and restrictions attending the execution of the work under the conditions of this proposal.

 

  1. Competition: This solicitation is intended to promote competition. If the language, specifications, terms and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall be the responsibility of the interested vendor to notify the district in writing. The solicitation may or may not change, but a review of such notification will be made prior to award.

 

  1. Waiver: The owner reserves the right to waive any provisions of this solicitation.

 

  1. South Carolina Law Clause: Upon award of a contract under this solicitation, the person, partnership, association, or corporation to whom the award is made, must comply with the laws of the state of South Carolina, which require such person or entity to be authorized and/or licensed to do business in this state, by submission of this signed offer, the Offeror agrees to subject itself to the jurisdiction and process of the courts of the state of South Carolina, as to all matters and disputes arising or to arise under the contract and the performance thereof, including any questions as to the liability of taxes, licenses, or fees levied by the State/County.

 

  1. Accidents: The vendors shall hold the owner harmless from any and all damages and claims that may arise by reason of any negligence on the part of the vendor, his agents, or employees in the performance of this contract, and in case of any action brought therefore against the owner of any of its agents or employees, the vendor shall assume full responsibility for the defense therefore, and upon his failure to do so on the proper notice, the owner reserves the right to defend such motion change all cost thereof to the vendor. The vendor shall take all precautions necessary to protect the public against injury.

 

  1. Affirmative Action: The successful Offeror shall take affirmative action in complying with all Federal, State and County requirements concerning fair employment, employment of the handicapped and concerning the treatment of all employees, without regards of discrimination by reasons of race, color, sex, religion, and or national origin.

 

  1. Force Majeure: Neither the District nor the successful offeror shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non-performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the non-performing party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. Neither party shall, however, be excused from performance if nonperformance is due to forces which are preventable, removable, or remediable and which the non-performing party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The non-performing party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. If a force majeure event extends for a period in excess of 30 days in the aggregate, either Party may immediately terminate this Agreement upon written notice.

 

  1. Non- Appropriations: Any contract entered into by the owner resulting from this solicitation shall be subject to cancellation without damages of further obligation when funds are not appropriated of otherwise made available to support continuation of performance on a subsequent fiscal period or appropriated year.

 

  1. Assignment: No contract may be assigned, sublet or transferred without written approval.

 

  1. Arbitration: Under no circumstances and with no exception will the Lee County School District act as arbitrator between the Offeror and any sub-contractor.

 

  1. Change Orders: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Appointed Contracting Officer.

 

  1. Special Notation: The Purchasing Department is acting under that authority given to it in the District Procurement Policy to procure contracts. The resulting contract is between the District and the successful offeror. The Purchasing Department bears no liability for any damages that any party may incur in the execution or enforcement of the contract.

 

  1. Award: Lee County School District reserves the right to reject any and all proposals and to make an award in the best interest of the District.

 

  1. Notice for Taxes, Travel and Living Expenses: All prices/rates quoted must include all taxes (local, state, and federal) as separate line item. Please provide a complete proposal, avoiding any hidden items, and include any estimates for labor, equipment delivery, licenses, as well as cost-reimbursable items such as travel, and out-of-pocket expenses. (This clause is Not Applicable to this RFQ)

 

  1. References: Proposers must provide a minimum of three (3) current references of similar services/solutions they have provided, including contact information.

 

  1. Responders should be aware of the following reasons for bid response disqualification.
  • Vendor is not authorized to do business in South Carolina;
  • Vendor has not been in business for at least 5 years performing the services or furnishing the equipment/services required in this RFQ;
  • Vendor cannot provide all equipment and services listed in the RFQ unless otherwise noted in this solicitation that separate contracts may be awarded for subsets of equipment and/or services.

 

Submit the following information in your Qualifications Submittal:

 

  1. Introduction stating the corporate office location and location of the firm’s office to handle this project; Number of years in business; parent company, if any, and description of company’s primary business operations including capabilities and services offered.

 

  1. Firm’s experience in providing similar services; Previous experience with public projects including public property for new construction; Include 3 contact references.

 

  1. Provide resumes of proposed key staff. Please provide a statement regarding the firm’s anticipated workload and ability to provide responsive client service on this contract. Note: A separate RFQ for Architectural and Geotechnical Services has also been advertised. If any work is to be provided by sub-consultants include a statement as to how this shall be organized, including identified roles and qualifications of sub-consultants.

  2. Forms: A copy of firm’s SC Board of Professional Engineers and Land Surveyors License and the District Proposal Submission Form. Note: Proof of additional insurance may be required prior to signing a contract with the School District.

 

  1. DATES AND ACTIVITIES (Subject to change)

 

Publish Advertisement/Post to Website…………..……………………October 28, 2022

Questions Due…………………………………………………..…….…November 4, 2022

Qualifications Due………………………………………………………November 11, 2022 3:00 p.m.

Clarifications or Discussions, if needed………….…………………….Week of November 14

Selection………………………………………………………………….November 11, 2022

 

 

 

 

 

 

 

 

 

 

 

LEE COUNTY SCHOOL DISTRICT

 

 

III. PROPOSAL SUBMISSION FORM*

 

 

COMPANY NAME: __________________________________________________________

 

COMPANY ADDRESS: ________________________________________________________


                                    ______________________________________________________

 

 

 

 

RESPONSIBLE PERSON’S NAME AND AUTHORIZED SIGNATURE*

 

 

 

_______________________________________________________________________

 NAME

 

_______________________________________________________________________

SIGNATURE

 

 

DATE: ____________________________________

 

 

CONTACT TELEPHONE: ________________________

 

 

CONTACT EMAIL: ____________________________

 

 

 

 

 

 

 

*Signature certifies that the proposed solution and services meet all requirements outlined in the PROPOSAL and that the vendor will comply with all specified requirements.

 

Please return this page with your company’s response.

 

 

 

 

  1. SCOPE OF WORK

The property location is 1800 Wisacky Highway, Bishopville, SC 29010.  Number of acres is unknown. The successful Land Surveyor will ensure that the District complies with all laws and regulations governing Land Surveying which are applicable to the construction, renovation, or modernization of a public school or school facilities. Property adjacent to the high school will be evaluated as one potential site for the new school. The anticipated scope of services may include, but are not limited to, aerial photogrammetry, boundary and right-of-way surveys, topographic surveys, including cross sections, alignment surveys of streets, street improvements, or utility lines, establishment of reference points for existing monumentation, establishment of new monumentation for horizontal and vertical control, preparation of Corner Records or Records of Survey, preparation of legal descriptions and plats, settlement monitoring, construction staking or verification of contractor-provided construction staking, and inclusion of all applicable building codes and any Regulatory Agencies’ requirements.  The Land Surveyor will be the District’s advisor for the Property and the Project with regard to compliance with statutes and regulations concerning Land Surveyor services. All state and federal statues may apply to this contract. The District will utilize a prototype design adapted to the site and school program. The selected firm is expected to collaborate and coordinate with the A/E team selected by the Lee County School District.

 

General Description of Survey Scope of Services:

  1. Indicate the name and address of property owner, existing zoning, land use (residential, office, etc.), deed book references, plat book references and PIN numbers of the subject property.
  2. Indicate right of way, property lines, property owners, zoning, land use (residential, office, etc.), deed book references, plat book references and PIN numbers of all adjoining properties.
  3. Provide vicinity map.
  4. Extend topographic survey limits to include all areas contained within the limits of the subject property boundary and extending 50-ft past all parcel property lines.
  5. Spot elevations at critical points. Include all survey points in AutoCAD file. Also include the .txt of the points.
  6. Locate all locations of ingress/egress to existing buildings and indicate FFE at each. Coordinate with owner if doors are locked.
  7. Locate and label all streams (including buffers) and wetland area flags within subject property. Flags will be set by the project environmental consultant.
  8. Perform as-built topographic survey using USGS bench mark datum to (1) foot contour interval accuracy. Establish onsite benchmark for construction related activities using permanent structure. Provide a minimum of three control points (rebar, nail, etc.) with state plane coordinates for design and construction purposes.
  9. Location, type, and size of all specimen trees 8” in diameter or larger. Indicate drip line of individual trees and continuous drip line of mass trees.
  10. Location of marked soil borings with identification if applicable.
  11. Perimeter and elevation of pond(s) and centerline of streams and drainage swales if applicable.
  12. Property boundary with bearings and distances shall be provided for entire property. Coordinate with engineer on defined limit of boundary. Property boundary shall have a defined point of beginning, properly referenced, and tied into permanent reference points such as concrete monuments, metal property pins, etc.
  13. All roadways that border property and/or project shall have the right-of-way width and changes in right-of-way referenced. Indicate road owner, road name and state/county/city road number. Provide topographic survey to centerline as referenced in item #1 and reflected on PDF and locate improvements as outlined in items 7 and 9.
  14. The survey shall provide location of all above grade improvements within the property boundary or defined limits of project. Items to be surveyed include, but are not limited to, actual building footprints, all door locations and pads at building, fences, top back of curb and gutters, sidewalks, fire hydrants, storm drainage structures and discharge points, valve boxes, meter pits, water lines, gas lines, sewer lines, power poles, limits of pavement, dumpster pads, curtain walls, light poles, fence openings, gates, steps, ramps, covered walkway columns, telephone pedestals, manhole covers, headwalls, limits of gravel roads and parking, street signs, business signs, monitoring wells, utility and drainage easements, location of overhead high voltage transmission lines, building vent wells, roof drains and downspouts, limits of rock outcroppings, etc.
  15. If applicable, location of flood plain line (100 year elevation) and floodway. Reference FEMA map and Flood Insurance Rate Map.
  16. The survey shall provide location of all below grade improvements as identified by the property owner, engineer, underground utility location service, and/or identified by the surveyor. Locate and provide elevations (top and bottom) of steam line and condensate lines and/or conduits. Locate and provide elevation information on buried utilities, elevations on the top back of curbs and in gutter, provide invert elevations in and out on sanitary sewer manholes and drainage structures, provide rim elevations on manholes and rim, throat, grate elevations on drainage structures. Locate sewer cleanouts and provide invert elevations of sewer line at cleanouts. Identify sewer line type and size. Identify water line size and type. Locate and provide topographic survey on drainage swales and ditches within property and extend topographic survey of drainage swale fifty feet past property line unless otherwise indicated.
  17. Provide a list of owner information for all utility lines and contact phone numbers.
  18. Provide TMS number and total acreage of property.
  19. Base sheet shall be provided with North arrow, legend of special symbols, engineering scale (coordinate drawing scale with engineer), Survey “prepared by” information.
  20. Provide information using State Plane coordinates.
  21. Review all existing and adjacent plats to determine any and all current and reserved easements and rights-of way.
  22. Provide with the electronic drawings a data file (.dtm) for the purpose of generating earthwork calculations, profiles and cross section on the site as needed for design purposes.
  23. All CAD layers to be on CAD Layer Standards as applicable.
  24. Indicate City File Number on all utilities as applicable.
  25. Provide contours in simple polyline style with elevations assigned to each contour, not in AECC style (contour manager).

 

 

 

Evaluation criteria consists of the following:

 

Evaluation Criteria (Scoring)

References with similar projects  (20)

Firm capabilities and services (20)

Qualifications and experience of key staff proposed  (20)

Workload and ability to provide exceptional client service (20)

Location and ability to offer prompt, responsive client services (20)

 

The District may elect to contact firms via in-person or phone regarding clarifications, or may select a firm from the Qualifications information submitted. The selection shall be made based on criteria established and published by the school district. Per District Procurement Policies, the school district shall negotiate a contract with the highest qualified firm for land surveying services at a compensation which is considered to be fair and reasonable to the school district. In making this decision, the school district shall take into account the established value, scope, complexity, and professional nature of the services to be rendered. Should the school district be unable to negotiate a satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be terminated, and the school district shall then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the school district shall terminate negotiations. The school district shall then undertake negotiations with the third most qualified firm. Should the school district be unable to negotiate a contract with any of the selected firms, the school district shall select additional firms in order of their competence and qualifications, and the school district shall continue negotiations in accordance with this section until an agreement is reached.